Senior International Payroll Specialist

We are seeking an experienced Global Payroll Specialist to coordinate and oversee payroll activities across multiple countries within an outsourced payroll model. The position works closely with the Global Payroll Manager and focuses primarily on payroll governance, quality assurance, compliance, process development, and coordination, rather than day-to-day payroll processing.

Key Responsibilities

Global Payroll Coordination

• Coordinate payroll activities across multiple countries and ensure accurate and timely delivery.

• Serve as the main point of contact for external payroll providers.

• Manage monthly payroll timelines, deliverables, and deadlines.

• Provide backup support for the Global Payroll Manager when required.

Payroll Controls & Compliance

• Carry out payroll validations, controls, and reconciliations.

• Review payroll reports, investigate discrepancies, and coordinate corrective actions.

• Support compliance with applicable local requirements and internal policies.

• Maintain relevant payroll documentation and provide support during audits.

Process Improvement

• Support the development and standardization of global payroll processes.

• Establish and maintain clear payroll workflows and process documentation.

• Identify opportunities for automation, improved efficiency, and stronger payroll controls.

• Contribute to continuous improvement initiatives across the global payroll function.

Systems & Data

• Coordinate payroll data and inputs from the HRIS platform (HiBob).

• Ensure payroll data is accurate, complete, and delivered on time.

• Work closely with HR, Finance, and external payroll partners to maintain reliable data flows.

Stakeholder & Vendor Management

• Collaborate with Finance on payroll reporting and reconciliations.

• Support HR with payroll-related matters and questions.

• Maintain effective relationships with external payroll providers and coordinate the resolution of payroll issues.

Qualifications & Experience

• Previous experience working with global or multi-country payroll, preferably within an outsourced payroll environment.

• Strong understanding of payroll processes, controls, reconciliations, and governance.

• Strong analytical skills with high attention to detail.

• Experience working with HRIS and payroll systems.

• Ability to collaborate effectively with HR, Finance, external providers, and other stakeholders in an international environment.

Advantageous Experience

• Experience working with external payroll providers such as BDO, Deel, or similar providers.

• Experience establishing or developing payroll processes and workflows.

• Experience supporting payroll audits and working with compliance frameworks.

• Experience with process automation and payroll efficiency initiatives.

Personal Qualities

You are structured, process-oriented, and comfortable taking ownership of your responsibilities. You have a problem-solving mindset, strong attention to detail, and communicate effectively with stakeholders across different countries and functions.

Qualifications & Experience

• Previous experience working with global payroll, ideally within an outsourced payroll setup.

• Solid understanding of payroll processes and controls.

• Strong analytical capabilities with a high level of attention to detail.

• Confident working with HRIS and payroll systems.

· Full professional English

Nice to Have

• Previous experience working with external payroll providers, such as BDO, Deel, or similar.

• Experience establishing and building payroll processes from the ground up.

• Familiarity with audits and compliance frameworks.

Key Traits

• Structured and process-oriented approach to work.

• Strong sense of ownership and accountability.

• Solution-oriented and problem-solving mindset.

• Strong communication skills and ability to work effectively in an international environment.

Start Date & Application:

Start Date: ASAP

Duration: 1-3 months

Start: ASAP

Application Deadline: ASAP

Location: Stockholm

Selections and interviews are ongoing!

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company—quickly and efficiently. Our primary focus lies in Finance, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver tailored recruitment solutions across all industries.

Although we are a relatively new player, we have already gained the trust of many of Sweden's largest companies and operate both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us the obvious partner for companies looking to stay ahead in their recruitment efforts.